Effective Date: 2025-06-12
T S ACCOUNTING GROUP LLC
These Terms and Conditions (“Terms”) govern your use of the services provided by T S ACCOUNTING GROUP LLC, including access to our website, engagement with our medical billing and coding services, credentialing support, revenue cycle management, and accounts receivable follow-up. By using our services or visiting our website, you agree to comply with these Terms. Please read them carefully before engaging in business with us.
If you do not agree to these Terms, you should refrain from using our services or accessing our website.
1. Definitions
- “Company” refers to T S ACCOUNTING GROUP LLC.
- “Client” refers to any individual, practice, provider, or organization engaging our services.
- “Services” refer to all offerings including medical billing, coding, credentialing, revenue cycle management, and consulting.
- “Agreement” refers to the formal contract between the Client and the Company which incorporates these Terms.
2. Eligibility and Representation
By using our services, the Client affirms that they are:
- At least 18 years of age or older;
- A legally registered medical practice, provider, or authorized representative;
- Fully authorized to enter into a binding business agreement.
3. Service Engagement
Upon entering into an agreement with T S ACCOUNTING GROUP LLC, the Client agrees to provide accurate and complete information necessary to perform services effectively. This includes patient demographics, insurance details, fee schedules, documentation for credentialing, and access to Electronic Health Records (EHR) systems as required.
The Company agrees to provide services with reasonable skill, care, and due diligence in accordance with applicable industry standards.
4. Scope of Services
Our services include but are not limited to:
- Medical billing and coding
- Electronic claims submission
- Payment posting and reconciliation
- Denial and appeal management
- Payer credentialing and re-credentialing
- Revenue cycle consulting
- A/R follow-up and aging report resolution
Specific tasks and deliverables will be outlined in a formal service agreement.
5. Payment Terms
All Clients agree to the following payment terms:
- Invoices must be paid within the timeframe specified in the service agreement (typically Net 15 or Net 30).
- Fees are based on a percentage of collections, flat monthly rates, or project-based pricing, depending on the services rendered.
- Late payments may incur interest or service interruptions.
- Clients are responsible for third-party or government-imposed fees incurred on their behalf.
For ongoing services, automatic billing may be implemented as authorized by the Client.
6. Refunds and Disputes
Our refund policy is detailed separately and available on our website or upon request. Refunds are issued only under specific circumstances, such as duplicate charges or services not rendered. Disputes must be raised within 15 days of the invoice date.
Chargebacks without prior communication may result in immediate termination of services and potential legal action.
7. Client Responsibilities
Clients are responsible for:
- Providing complete, accurate, and timely data
- Responding to documentation requests and communications promptly
- Reviewing submitted claims and reports for accuracy
- Notifying us of payer or policy changes that may affect billing
Failure to provide required information may delay processing or lead to claim denials, for which the Company shall not be held liable.
8. Compliance and Confidentiality
T S ACCOUNTING GROUP LLC operates in full compliance with HIPAA, HITECH, and all relevant federal and state privacy regulations. We take the protection of Protected Health Information (PHI) seriously and implement administrative, technical, and physical safeguards.
Clients must also adhere to HIPAA guidelines and cooperate with data-sharing protocols and compliance audits.
9. Non-Solicitation Clause
Clients agree not to solicit, hire, or contract directly with any employee or subcontractor of T S ACCOUNTING GROUP LLC for a period of one (1) year after termination of services, without written consent. Breach of this clause may result in legal action and damages.
10. Termination of Services
Either party may terminate the agreement by giving written notice as defined in the service contract (typically 30 days). Upon termination:
- All outstanding fees are immediately due
- Client data will be returned or destroyed in accordance with HIPAA guidelines
- Any remaining work-in-progress will be completed at the discretion of the Company
The Company reserves the right to terminate the agreement without notice for non-payment, fraud, abuse, or non-compliance with these Terms.
11. Limitation of Liability
T S ACCOUNTING GROUP LLC will not be held liable for:
- Errors resulting from incorrect or incomplete data submitted by the Client
- Reimbursement delays caused by payers or external vendors
- Regulatory or payer policy changes outside our control
- Indirect, incidental, or consequential damages, including loss of revenue or data
Our total liability is limited to the amount paid by the Client for services during the three (3) months prior to the claim.
12. Service Modifications
We reserve the right to modify or discontinue any service temporarily or permanently with reasonable notice. Continued use of our services after modifications constitutes your agreement to the updated Terms.
13. Intellectual Property
All proprietary software, forms, documentation, training materials, and workflows developed by T S ACCOUNTING GROUP LLC remain the intellectual property of the Company. Clients are granted a non-exclusive, non-transferable license to use such materials only in relation to services received.
14. Use of Website
By accessing our website, you agree not to:
- Misuse or disrupt the website or its features
- Copy, reproduce, or distribute content without permission
- Upload malicious content or attempt unauthorized access
We may suspend access to the website if we detect misuse or threats to our system integrity.
15. Force Majeure
We are not liable for delays or failure to perform resulting from circumstances beyond our reasonable control, including but not limited to natural disasters, government actions, pandemics, cyberattacks, or labor shortages.
16. Governing Law
These Terms shall be governed by and interpreted under the laws of California, without regard to its conflict of law principles. Any disputes arising out of this agreement shall be resolved in the courts of competent jurisdiction located in USA.
17. Severability
If any provision of these Terms is found invalid or unenforceable, the remaining provisions will remain in full force and effect.
18. Entire Agreement
These Terms, along with the signed service agreement, represent the full understanding between the Client and T S ACCOUNTING GROUP LLC. Any other statements or communications are non-binding unless incorporated into an official agreement in writing.
19. Contact Information
For questions regarding these Terms, service inquiries, or dispute resolution, please contact:
Email: support@tsaccountinggroup.com
Phone: 1-844-393-3591
Address: 19074 Oak Tree Rd, Nevada City, CA 95959, USA
DBA– 402 12th streetDavis CA 95616
By continuing to engage with T S ACCOUNTING GROUP LLC or using our services, you confirm that you have read, understood, and agreed to these Terms and Conditions.